Executive Assistant to the DG / CEO at People Capacity Management

People Capacity Management is a human resources and management consulting firm located in Lagos, Nigeria. We provide services, expertise and resources to both the private and public sectors through our deep knowledge of issues specific to industries and sectors.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the DG / CEO

Location: Lagos

Job Responsibilities

Assist the Director General with daily administrative duties such as: managing an active calendar of appointments; drafting correspondence; conducting research; arranging detailed travel plans, scheduling meetings, preparing reports and documents for meetings etc.
Act as first point of contact to the Director General/CEO in dealing with correspondences and phone calls, i.e. ensuring proper screening and appropriate handling of phone calls, inquiries and requests. Creates win-win situations for direct access to the DG/CEO’s time and office.
Plans, coordinates and ensures the DG/CEO’s schedule is followed and respected.
Ensures that the DG/CEO’s bio is kept up to date and responds to requests for information/materials regarding the DG/CEO.
Communicates directly, and on behalf of the DG/CEO, with Governing Council members, staff and others, on matters related to the DG/CEO’s initiatives.
Successfully completes critical deliverables with a hands-on approach, including editing and completing first drafts of written communications to internal/external stakeholders, drafting acknowledgement letters, personal correspondence and other tasks that facilitate the DG/CEO’s ability to effectively lead the Institute.
Regularly produce various content types, including email, social media posts, blogs and white papers.
Collaborate with other departments as necessary to create innovative content ideas for the DG/CEO’s office.

Job Requirements

Bachelor’s Degree in Law, Economics, Mass Communication, Business Management, Administration or any other Social Science discipline.
Minimum of eight (8) years relevant experience.
Experience in a Business Membership Organisation will be an added advantage
Certification/Courses in Office management, Administration and Executive/ Personal assistant will be an added advantage.
Ability to multi-task, plan and prioritize tasks
Well-developed leadership and people management skills
Strong verbal and written communication skills
Excellent coordination and organizational skills
Strong inter-personal and collaborative skills
Excellent time management skills
Confident decision-making skills.