Grants and Reporting Officer (JPO) at Terre Des Hommes Foundation (Tdh)

Terre des hommes (Tdh) is leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for deprived children and their communities, making an impact with innovative and sustainable solutions. Active in more than 45 countries, Tdh works with local and international partners to develop and implement field projects which improve the daily lives of over 3 million children and their relatives, in the domains of health, protection and emergency relief. This engagement is financed by individual and institutional support, with administrative costs kept to a minimum. Tdh in Nigeria implements projects in Health, Wash, Child Protection and Education sectors.

We are recruiting to fill the position below:

Job Title: Grants and Reporting Officer (JPO)

Location: Nigeria
Employment Type: Full Time
Entry into function: 01/05/2022

General Description

• Coordinate and contribute to the development of project proposals and concept notes
• Coordinate and contribute to reporting processes for current projects
• Country Strategy and program perspectives/prospective
• Communication and Representation of Tdh

Specification
Coordinate and contribute to the development of project proposals and concept notes:

• Participate to the identification of funding opportunities through donor watch in Nigeria.
• Coordinate and contribute to the writing and submission of donor proposals, including coordination exchanges among both Delegation and HQ staff.
• Support the activities for situation analysis, data collection and needs assessments.
• Support timely submission of projects proposals and donor communications and follow up.
• Ensure that program units have sufficient information to contribute towards the development of proposals designs.
• Facilitate processes to ensure that all operational units are aware of their commitments and contribution towards the delivery of proposals meeting donor requirements.
• Ensure the adequate filing and archiving of final documents (physical and electronic), as well as update the grant follow-up tools.
• At the beginning of a new project, coordinate the preparation of the kickoff meeting with relevant colleagues of program units.

Coordinate and contribute to reporting processes for current projects:

• Coordinate the preparation and finalization of donor reports for current projects, ensuring consistency, accuracy, clarity and timely submission in compliance with donor contractual requirement and Tdh standards.
• Consolidate the contribution of technical staff and the ensure the internal validation of the outputs within the Delegation.
• Contribute to the quality of the presentations regarding the results of the current projects and to their dissemination to donors and other partners.
• Prepare retro-planning and send the reminders to ensure the timeline.
• Support the preparation and review of capitalization documents and evaluation reports.
• Ensure the adequate archiving, filing, and disseminating of the final documents.
• Coordinate and contribute to the internal annual report process.
• Coordinate the collection of information for the dissemination of SMT minutes and monthly sitreps.
• Ensure smooth communication and collaboration with partners when included in consortium.

Country Strategy and program perspectives/prospective:

• Support the regular update of donor mapping informed by the ambitions and outcomes articulated in the Tdh Country Strategy.
• Provide on-going research, strategic donor intelligence gathering, and trends analysis and generate information to enable engagement with country level donors.
• Support the appraisal of new funding opportunities.
• Work with affiliates program units in identifying and sharing new opportunities with home donors.
• Support the fundraising strategy review processes, by documenting the tracking tools.

Communication and Representation of Tdh:

• Represent Tdh in external engagements with donors if necessary.
• Support the work to ensure that communities are informed about Tdh’s programs/activities in Nigeria, are aware of their entitlements, and have the opportunity give feedback which could be used to improve the quality of Tdh’s programs.
• Support the supervision the organization of communication events: project’s opening and/or closure ceremonies.
• Liaise with communication sector at HQ to manage a database of professional photos and videos, as well as other communication output, related to Tdh’s activities and/or beneficiaries.

Others:

• Collect data from programmes monitoring tools related to the project’s implementation situation/impacts.
• Undertake all other duties that may be determined by the Country Representative and that are compatible with the job.
• Maintain and ensure a culture of strict confidentiality – inter Tdh staff and between Tdh staff and non Tdh employees.

Profile
Education:

• Masters / Post-graduate from a recognised University / College in International Development, Social Sciences or any other related area that can bring added value to the job.

Experience:

• Relevant experience of 1-2 years in programme cycle management, preferably in an international NGO/Institution.
• Management experience in securing and managing funds from institutional donors, such as ECHO, EU, SDC, OFDA, CIDA, and UN agencies.
• Experience with working in multi-cultural environment.

Skills & Competencies:

• Excellent planning skills, and a sound understanding of Programme Cycle Management in emergencies and/or development environments.
• Highly developed interpersonal, influencing and relationship skills.
• Good administrative and numerical skills and attention to details.
• Demonstrated organisational awareness and understanding of knowledge management.
• Proven analytical skills and the ability to think strategically in relation to fundraising and donor engagement.
• Strong analytical and conceptual thinking skills. able to understand complex issues and translate them into simple, workable actions and plans.
• Ability to represent an organization to donors and external institutions.
• Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through.
• Great sense of flexibility and adaptation capacity to difficult living conditions (volatile security context and environment with limited social interactions).

Languages:

• Excellent personal communication skills, in written and verbal English, with high impact influencing and persuasive skills. Able to use different approaches to achieve follower-ship.

IT:

• Excellent in the use of computers and Microsoft, especially spreadsheet (Excel), accounting packages, word processing (Word) and Power Point. Competent in the use of email packages.

General Conditions

• Expatriate contract under Swiss regulations CHF 2’400 CHF brut / month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

Application Closing Date
Recruitment is on-going until the position is filled.