Specialist, IT / Technical Procurement at 9mobile Nigeria

9mobile is a Nigerian private limited liability company. EMTS acquired a Unified Access Service License from the Nigerian Communications Commission in 2007. The License enables EMTS provide Fixed Telephony (wired or wireless), Digital Mobile Services, International Gateway Services and National/Regional Long Distance Services in addition to spectrum assignments in the 900 and 1800 MHz bands.

We are recruiting to fill the position below:

Job Title: Specialist, IT / Technical Procurement

Job: IRC4702
Location: Lagos

Job Summary

To perform the daily procurement activities in an efficient way to guarantee getting goods/services at the best terms and right time at competitive prices while ensuring adherence to procurement policies and processes. Generate reports, TCO, financial modelling and other reports as may be required.

Principal Functions
Reporting:

Conduct TCO (Total cost of Ownership for related transactions
Analyze supply and demand market trends
Coordinate technical procurement weekly and monthly reporting
Analyze and review evaluation reports, competitive offer summary sheet
Track and keep data base of historical prices, calculate and vet indexation/ escalation clauses in technical contract to ensure correctness
Prepare daily, weekly or any other reports requested by the category manager or CFO.
Review purchase requests (PR) for completeness through the category manager
Project Management capabilities, project manage all technical PRs:
Ensure Purchase Orders are issued to vendors on time
Follow up with the vendors for timely delivery
Consistent follow up with end user for timely complaint resolution.
Review and prepare the RFX document
Float RFX (RFP RFQ and RFI)
Review and receive RFX offers from the vendors

Relationship Management:

Engage with the stakeholders to form a bid committee (where applicable)
Liaise with internal and external stakeholders on bid management /negotiation
Communicate the clarifications requests between the end user and the vendor

Approvals:

Obtain CXOs approvals, Director approvals. Head of Department
Review specifications in the ERP, obtain Category Manager and Director Procurement approval before tender is floated
Get the procurement director signature on the summary sheet
Follow up with budget and the end user to make sure that the PR is finally approved
Where RFX is equal to or more than NGN100 million, get the CEO approval on the bid evaluation report after getting the approval of procurement director
Initiate the PO and get the initial of category manager and approval of Procurement director

Governance & Compliance:

Check if the short list bidders are registered in supplier database. For unregistered bidders, obtain Director Procurement approval before vendors are pre-registered
Ensure that purchases or request are in compliance with the procurement policy and process

Document Management:

Participate in bids evaluation process
Negotiation-Negotiate best terms and value for all transactions.
Prepare the bids evaluation report and get the signature of the bid committee
Prepare the quotations summary sheet and send it to end user department for evaluation (if amount of purchases below N100M)
Answer the preaudit questions (if any)
Review contracts and ensure terms are based on EMTS policy
Review and renegotiate assigned existing contracts and price books with a view to obtaining value for money for EMTS
Initiate and develop price books for recurring transactions
Carry out market surveys to obtain price intelligence on network/it products and services
Support the Category Manager and Contract Management Team in resolving suppliers, complaints on commercial and contractual disputes.
Work with Legal, User departments/Committee and other relevant stakeholders to prepare and execute contracts assigned from time to time

Educational Requirements

First Degree (BA, BSc) in Business, Engineering, Finance or a related field from a recognised university
A strong financial background will be an added advantage -A preferably a chartered accountant
Three (3) to five(5) work experience preferably in a procurement environment.

Knowledge: